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Project Coordinator, Dean's Office, Faculty of Nursing

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Job ID: 14244

Updated: January 12, 2018

Location: Main Campus

Position Overview

The Dean's Office in the Faculty of Nursing invites applications for a Project Coordinator. This Fixed Term Recurring Part-time position is for approximately 8 months (based on length of grant funding), with the possibility of extension (based on grant funding).

The Project Coordinator organizes and monitors projects, decides on suitable strategies for any problem (e.g., delay in timelines), and coordinates activities of various projects. The position requires independent judgment and decision-making in day-to-day operations including developing and controlling deadlines, and activities. Decisions will be guided by study protocols and guidelines; however, it is expected that the incumbent will assess program performance and aim to enhance efficiency. The incumbent works through the methodology of the various research projects when required, such as literature reviews, data collection, analysis, and writing for dissemination. This position also requires independently knowing where to look for information, and contributing to discussions about solutions to complex problems in a team setting. Fully accountable for tasks within the scope of the role and designated responsibilities.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Research Coordination:

  • Act as liaison between project stakeholders 
  • Liaise with the Principal Investigator (PI) to clarify information, tasks, or deliverables
  • Participate, provide ideas and engage in project meetings
  • Troubleshoot project setups with participating sites
  • Ensure project reaches stated goals in a timely fashion (manage the project milestones and timeline)

Financial/Budget Responsibilities:

  • Monitor project budget with PI; responsible for reporting on the budget status to PI on a monthly basis
  • Draft budget section for quarterly and annual reports

Research & Data Analysis:

  • Be involved in all stages of projects including data collection, entry and cleaning, and analyses
  • Conduct analysis of qualitative and quantitative data
  • Write reports, manuscripts and presentations for stakeholders, participants, funding agency, etc.
  • Participate in weekly team meetings
  • Maintain accuracy when filing, sorting, checking and maintaining research records
  • Compile, draft and maintain correspondence, spreadsheets, reports, and presentations
  • Work collaboratively and interact respectfully and persuasively with others
  • Assist to maintain fidelity with protocols for the research project


  • Act as contact point for coordinators, research team staff, and stakeholders
  • Exhibit characteristics of a professional, concerning proper attire and conduct
  • Reconcile differing perspectives, develop consensus, and secure cooperation and support from stakeholders and team members

Qualifications / Requirements:

  • Graduate degree, preferably in Nursing, Public Health, Epidemiology, Sociology, and Psychology or related discipline and project management certificate preferred
  • Proven experience as program manager or minimum 2 - 3 years’ experience in a research environment
  • Excellent working knowledge of project/program management processes, standards, techniques, and methods, supervisory experience (e.g., coaching, mentoring, performance and attendance management)
  • Experience with research processes including budget analysis and reporting
  • Outstanding organizational skills, problem-solving ability, and leadership skills
  • Strong communication skills, both verbal and written
  • Experience managing relationships with various stakeholders
  • Experience working in a unionized environment including knowledge of the grievance management process would be an asset
  • Knowledge of research project life cycle
  • Proficient with computer systems, especially Microsoft Office Suite, Excel
  • Proficient with data entry into, and analyses with SPSS and NVivo
  • Ability to work well under pressure, multitask, time manage and re-prioritize tasks
  • Local area and provincial travel is a requirement of this position

Application Deadline:  November 15, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Faculty of Nursing, visit Careers in the Faculty of Nursing.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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